REQUEST FOR PROPOSALS FOR CDBG GRANT ADMINISTRATION TOWN OF INTERLACHEN FOR FFY 2012 The Town of Interlachen hereby request proposals from qualified individuals or firms to provide Administration services for a Florida Small Cities Community Development Block Grant (CDBG) in the Neighborhood Revitalization category. The Town has been awa rded CDBG grant #13DB-OI-04-64-02-N29 in the amount of $650,000.00 for the FFY 2012 funding cycle; therefore, procurement and contracting will follow CDBG regulations. Administration services will include complete management and reporting for the project, with separate tracking for each funding source. A scope of work outlining the tasks to be performed and a proposed cost must be included in the proposal. The evaluation criteria that will be utilized in the selection of a grant administrator are as follows: 1.The staff's number of years of experience with administering projects through the State of Florida Small Cities Community Development Block Grant (CDBG) program. 20 pts. 2. The number of years of experience of the firm's management group with the State of Florida Small Cities Community Development Block Grant program. 20pts. 3. Proposed approach to administration of the grant (requires an outline of the proposed tasks to be performed). 20pts. 4. Number of favorable client reference letters provided from other communities. 20 pts. 5. The quality of the response from the client references provided from other communities.15 pts. 6. Fee or proposed fee basis. 5 pts. In the event of a tie, if one of the businesses involved in the tie is minority or female owned, they shall be ranked above the other firm or firms involved in the tie. Proposals for CDBG Administration Services should include a fee for the services and an explanation or a basis for the fees proposed. Fees shall be lump sum for CDBG services. Respondents are required to submit one (1) original and ten (10) copies in a sealed envelope marked "SEALED PROPOSAL FOR CDBG ADMINISTRATION SERVICES". Proposals must be received by 4:00 p.m. on Friday, May 3, 2013 at the Town of Interlachen Town Office, Attention: Ms. Pam Wilburn, Town Clerk. The mailing address is: 311 Atlantic Avenue, Interlachen, Florida 32148-4414. Proposals will be publicly opened on May 3, 2013 at 4:15 p.m. at the Interlachen Town Office. The Town of Interlachen reserves the right to reject any and all proposals, to waive any informalities or irregularities in the proposal process and to award the contract(s) in the best interest of the Town. Administration service contract(s) may be subject to grant/loan award and release of funds by the funding agency. THE TOWN OF INTERLACHEN SUPPORTS "EQUAL OPPORTUNITY EMPLOYMENT, FAIR HOUSING AND PROVIDING HANDICAP ACCESS". April 10, 2013 #A000783622
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